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Confidential 6ħ 2 Stakeholders (Stakeholder documentation) Confidential 7Ĩ 2.1 Legal area worker Is every employee from the legal department able to participate in contract management. Through Experience Design you will be able to make the most of: Empowering knowledge workers, presenting a personalized user experience, and using contextualized BPM capabilities, among others. The scope of the Contract management case is the assessed release of a contract and the control of its meetings and status changes. Unstructured processes are those which you may catalog as highly unpredictable or dynamic, mainly because these processes may involve, at some point, a very large number of possible workflow represents how the Stakeholders (knowledge workers) are able to make decisions to define the flow of a case, that cannot be predicted beforehand. As mentioned before, this process heavily relies on the use of Bizagi 11 features options, taking advantage of the Experience Design concept to depict an unstructured process. Nonetheless, this process does not support direct management of the document itself, namely terms and conditions, policies, constraints, etc. Any modification to the status of the contract is supported, as well as meeting alarms and tracing. Scope: The process starts when a contract is required and a Contract owner creates a request which, with assessment of internal employees and defined participants (acting as representatives of the other parties of the contract), results in a released contract. Since a process to thoroughly manage any kind of contract would have to consider an enormous number of situations, this process approach is rather general, relying in the tools offered by Bizagi to manipulate every case and task differently.
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1 BIZAGI MODELER DESCRIPTION STAKEHOLDERS (STAKEHOLDER DOCUMENTATION) LEGAL AREA WORKER CONTRACT OWNER CONSENTER CONSENTER (STAKEHOLDER DOCUMENTATION) AUDIT CONTRACT SEARCH CONTRACTS CONTRACT OWNER (STAKEHOLDER DOCUMENTATION) ATTACH AN ALERT REQUEST DRAFT ASSESSMENT AUDIT CONTRACT SEARCH CONTRACTS LEGAL AREA WORKER (STAKEHOLDER DOCUMENTATION) ATTACH AN ALERT AUDIT CONTRACT UPDATE STATUS FROM DRAFT UPDATE STATUS FROM IN RENEWAL UPDATE STATUS FROM IN NEGOTIATION UPDATE STATUS FROM RELEASED UPDATE STATUS FROM LOCKED SEARCH CONTRACTS CONTRACT MANAGEMENT CONTRACT MANAGEMENT Process Elements Save digital copy of signed contract Gateway Request approval and receive feedback Confidential 2ģ Is Approved? Notify draft denial Notify contract acceptance Notify cancellation Start Register cancellation Cancel request Enable contract execution Draft authoring DRAFT AUTHORING Process Elements Edit draft Is Approved? Contract requester consent Gateway All approbations finished Legal representative consent Gateway ASSESS DRAFT ASSESS DRAFT Process Elements Start Assess Draft REQUEST APPROVAL AND RECEIVE FEEDBACK REQUEST APPROVAL AND RECEIVE FEEDBACK Process Elements Confidential 3Ĥ Start Receive feedback Send draft for approval CONTRACT TRACKING CONTRACT TRACKING Process Elements Register audit feedback Convergence Start Program upcoming alert More alerts upcoming? Inform participants Is a meeting? Gateway Convergence Send status message to participant Date alarm Is audit meeting? Save feedback externally UPDATE CONTRACT STATUS UPDATE CONTRACT STATUS Process Elements Manage status change Notify participants Start Confidential 4ĥ 11 RESOURCES CONTRACT OWNER (ENTITY) CONSENTER (ENTITY) LEGAL TEAM EMPLOYEE (ENTITY) EVALUATOR (ROLE) Confidential 5Ħ 1 The example explained in this document is depicting a Contract management unstructured process, where any sort of contract can be driven from its request to its expiration.